Comms

Employee communications templates

Word and Markdown templates for every stage of the Shadow AI program. All CC-BY 4.0 — adapt with attribution.

• All-employee announcement: AI program launch

  comms-all-employee-announcement

  Download

• All-employee education: Responsible AI tool use

  comms-all-employee-education

  Download

• Manager talking points

  comms-manager-talking-points

  Download

• Individual warning: first occurrence

  comms-individual-warning-first

  Download

• Approved-tool launch announcement

  comms-approved-tool-announcement

  Download

• Individual warning: repeat occurrence

  comms-individual-warning-repeat

  Download

• Department-level briefing (suspected widespread use)

  comms-department-level-briefing

  Download

• Approved-pilot announcement

  comms-approved-pilot-announcement

  Download

• Incident notification: sensitive data egress

  comms-incident-notification-sensitive-data-egress

  Download

• Quarterly Shadow AI program update (risk committee)

  comms-quarterly-program-update

  Download

All ten templates are available as Word .docx downloads. Adapt with attribution (CC-BY 4.0).